Client Portal
Wedding Day Timeline
Cait Haynes and Hunter Cavazos
If you need anything or have any questions please contact Kaylon King at 317.376.2466
Getting Ready:​
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Wedding party staying at Airbnb
900 E Main Street Westfield, IN
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​1100am Hair stylist arrives at Airbnb
Coordinator delivers mirrors at Airbnb
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1200pm Hair stylist services complete
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200pm Bride and wedding party dressed and ready
Groom and wedding party dressed and ready
Wedding party florals delivered
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230pm Wedding party leaves for ceremony
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300pm DJ arrives at venue
Photographer & Videographer arrives at venue
Wedding party arrives at venue
Coordinators arrives at venue
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400pm First look
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430pm Final details in place for ceremony
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500pm First guest arrival
Wedding party staying at Airbnb
900 E Main Street Westfield, IN
Hair/makeup artist arrives at Bridal Cottage
Hair and makeup begins
Hair: Schedule of Services:
Zoey (Hair Only): 800
Holly: 900
Makayla: 1000
Karen: 1100
Laila: 1200
Makeup: Schedule of Services:
Laila: 800
Makayla: 900
Holly: 1030
Karen: 1200
800am Bride & Bride's party arrives at Bridal Cottage
Hair/makeup artist arrives at Bridal Cottage
Hair and makeup begins
Hair: Schedule of Services:
Zoey (Hair Only): 800
Holly: 900
Makayla: 1000
Karen: 1100
Laila: 1200
Makeup: Schedule of Services:
Laila: 800
Makayla: 900
Holly: 1030
Karen: 1200
800am Bride & Bride's party arrives at Bridal Cottage
Hair/makeup artist arrives at Bridal Cottage
Hair and makeup begins
Hair: Schedule of Services:
Zoey (Hair Only): 800
Holly: 900
Makayla: 1000
Karen: 1100
Laila: 1200
Makeup: Schedule of Services:
Laila: 800
Makayla: 900
Holly: 1030
Karen: 1200
1000am Lead Coordinators arrive
1100am Desserts arrive
1130am Groom & Groomsmen arrives at Groom's
Room
1200pm Photography coverage begins
Secondary Coordinator arrives
1230pm Bride gift moment with mom
1245pm Groom & Groomsmen dressed and ready
"Get ready" photos with groom and
groomsmen
Bride First Look with Monica (Bride Sister)
1250pm Bride First Look with Amy (Bride Sister)
100pm DJ arrives
Videography coverage begins
Hair and makeup services complete
Groom Gift Moment with Groom's Parents
Bride First Look with Dad
115pm Bride & Bridesmaids dressed and ready
120pm Bride First Look with Bridemaids
Groom and Groomsmen photos outside
Bride and Bridesmaids photos outside
215pm Bride's First Look with Groomsmen
Groom's First Look with Bridesmaids
230pm Final details in place for ceremony
300pm Groom Gift Moment with Bride's Parents
Bride Gift Moment with Groom's Parents
330pm First guest arrival
Caterer Arrives for set up prep
340pm Walkie-talkie moment with Bride and Groom
350pm Bride in hiding place
Ceremony:​
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500pm Pre-ceremony
Family to be seated
Song Choice: Thin Floors and Tall Ceilings by Odesza
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​ 530pm Processional
Song Choice: Next to Me by RUFUS DU SOL
Officiant (Caleb) & Bride's Mom (Marcia) ​​​
Groom &. Groom's Mother (Melanie)
Ali & Zach
Jason & Hannah
Rex & Taylor
Mike & Anna
Ethan & Abby
Song Choice: A Moment Apart by Odesza
Bride Reveal: 0:55
Bride & Bride's Dad (Joe)
Ceremony
Opening
Readings
Vows
Rings
Pronouncement of Marriage
Kiss
Presentation of Couple
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Recessional:
Song Choice: Everything is Romantic
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Reception:
535pm Sunset
600pm Cocktail hour begins
Sign Marriage License
Family Photos
Couple Photos
645pm Cocktail hour ends
Guests are seated
700pm Bride and Groom Introduction
Song Choice: How Bad Do You
Want Me by Lady Gaga
705pm First dance
710pm Parent Dance:
Bride and Dad (Joe)
Song Choice: Isn't She Lovely
715pm Parent Dance:
Groom & Mom (Melanie)/Bride &
Mom (Marcia)
Song Choice: Landslide
720pm Welcome/Blessing by Couple
725pm Dinner service begins
Vendor Meals
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800pm Cake cutting
Cake served
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805pm Toasts:
Wedding party speeches
Matron of Honor - Anna
Maid of Honor - Abby
Best Man - Ethan
Officiant - Caleb
Couple thank you speech
830pm Dancing begins
1000pm Photography coverage ends
Late night snack served
1030pm Last call
1055pm Last Dance
1100pm Newlywed sendoff
Reception ends
Breakdown:​
1130pm Breakdown begins
1200am Couple personal items delivered to appointed person/area
1230am Breakdown complete
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1100pm Breakdown begins
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1115pm Couple personal items
delivered to appointed
person/area
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1200am Breakdown complete
Wedding Day Information
If you need anything or have any questions, please contact Kaylon King at 317-376-2466.
Venue: Ritz Charles
Venue, Caterer/Dessert: Contact: Emily Younce: 317.805.7801, eyonce@ritzcharles.com
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Photographer: Isaac Beachy: 765.753.0931
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Videographer: Oliva (Liv) Beachy: 765.753.0931
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DJ: DJ Rock My World: Loren Elks: 317.647.1270
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Officiant: Caleb Gilles: 812.306.7076
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Hairstylist: Alexa Stingly (Hill): 765.427.7174
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Set up/Take Down
Venue to set up & take down
-Tables
-Chairs
-Napkins
-Linens
-Dinnerware
-Placecards
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Set up- Done Morning of Wedding
-Arch for ceremony - centered at the front end of aisle -- will need to be moved behind the head table where bride and groom are sitting after ceremony
-8 florals on back of chairs lining the main aisle of ceremony
-Memorial table
-Floral garlands on cake table, gift table and memory table
-Reception tables
-Florals
-3 candlesticks (varying heights) with flameless black candles
-Head Table
-Floral garland on 6 ft. table only
-Various mismatch gold candlesticks
-Flameless black candles
-Placecards (if not completed by venue)
-Schedule sign and easel (placed at entrance)
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End of the Night:
Gifts & Cards: Bride and Groom
Leftover Food: Trash
Cake & Cupcakes: Bride and Groom
Bride's Bouquet, Bridesmaid Bouquets (if left): Bride and Groom
Table Florals: Amy (Bride's aunt)
Decor: Bride and Groom
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